All posts tagged ISO

Environmental Management System Review-iso 14001 Gap Analysis Protocol Audit Checklist

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ISO 14001 really are a generic document also it doesn’t specify “how” to complete, but only states “what” to do. According to the standard, the Environment Management System ought to be documented and become demonstrable in the manner in conjuction with the requirements of ISO 14001 models. The entire demonstration in the Environment Management System includes four tiers of documents.

1.Environment Manual

2.Procedure Manual

3.Work Instruction/Operating Procedure Manual

4.Forms, Records

The amount of documentation should support and efficient Environment assurance system without developing a paper bureaucracy. The details for documenting above four tiers of documents is described in this paper.

NEED FOR DOCUMENT CONTROL: –

Environmental surroundings System includes a number of documents. Some system ought to be provided for safe keeping of complex records. It is important to clearly define regarding where they should be kept and for how long, and who is accountable for them. Each written procedure ought to be checked and signed by a certified person, with issue number and issue date. The management representative should have a summary of all completed procedures, applicable to the individual departmental activities. Against each listed document the amount ought to be shown together with the date of the latest change. It is also called a “Master Copy”. It’s a yardstick against which any other controlled copy can be judged.

Every once in awhile the Committee for Management Review and Corrective Action may put forward strategies for alternation in the procedure. The Management Representative should be accountable for implementing the modification. To make a change, the new page ought to be circulated to the keeper from the controlled copy from the document by having an instruction to insert the new page in order and return the replaced page towards the Management Representative. Thus outdated documents is going to be removed from circulation. The modification, which has been made, ought to be recognized to the staff and everyone should implement the new procedure. When a number of major changes have been made, a complete new manual has to be issued. The retention period for these records can be predefined either contractually or by the policy which is to be mentioned in the Environment Manual.

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Here’s your opportunity to download an Environmental Management System Audit Checklist template with 254 inquiries to assist you to conduct efficient internal EMS auditing programs needed by the ISO 14001:2004 standard. Our EMS audit tool can also be flexible enough that will help you audit a whole organization or system, or simply a particular a part of an organization (unit, site, operational area, team, activity, etc). Follow our well worn steps to EMS auditing today. We now have done all of the effort for you personally. Just download the MS Word documents to get started today.

Integrated Management Systems – Advantages To Integrate High Quality, Ohs And Ems

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The actual Integrated Management Systems (IMS) has become a hot theme not only among manufacturing corporations but also amongst numerous service institutions for example construction. The main reason for this trend is because of the growing quantity of management systems or standards which are implemented globally. IMS needs the amalgamation of numerous individual management systems for example AS/NZS ISO 9001, AS/NZS ISO 14001, AS/NZS 4801 and several more. Therefore, the main objective of an IMS is always to manage an organisation by way of a single harmonized management system rather than numerous management systems.

The thought of IMS became very related with the introduction and execution of ISO 14001 which envisaged integrated organizational method (or systems method) to environmental sustainability. In the same way, IMS has become a lot more important with the introduction of many standards. As much more and a lot more management systems are obtainable today, it is important for any organization to perform towards a harmonized, easy and simply implementable IMS.

It is really likely that any business implementing AS/NZS ISO 14001 (or the environmental management program), has a high quality management method (such asISO 9001) currently in location. Today, not just consumers but also regulatory authorities insist that the suppliers or service organizations (for example construction organisations) should implement AS/NZS ISO 9001 Quality Management Systems (QMS) whilst moving towards ISO 14001.

When a person closely examine the AS/NZS ISO 9001, AS/NZS ISO 14001 and AS/NZS 4801 Occupational Well being &Safety (OHS), he/she would discover that each one of these systems have many common processes and procedures. Also, its essential to note that there are no ISO standards for OHS. However, implementation OHS or adhering to OHS requirements in an organization may be easy if it has the QMS and EMS accreditation currently in spot.

Why any business seeks for IMS ?

In order to preserve or satisfy clients, several institutions mandate its suppliers or service providers (for example construction contractors) developing and implementing their own quality, OHS and environmental management systems.

To overcome trade barriers, many institutions or construction companies (operating in global markets like USA, EU, and Australasia) adapt and implement ISO 9001 and ISO 14001 accreditations. Such accreditations not just enhance the image of any organization globally as quality and environmentally conscious organization but in addition such an organization is readily accepted by consumers in the global markets.

Cost reduction by way of lower insurance payments: – Many corporations that have implemented AS/NZS ISO 14001 and AS/NZS 4801 can be eligible for reduced Insurance premium offered by insurance companies. The organisations for example construction businesses which are operating in highly risky and constantly changing work environment may be able to get appreciable benefit by way of IMS which comprised of AS/NZS ISO 9001, AS/NZS ISO 14001 and AS/NZS 4801.

It demonstrates not merely their commitment to top quality and also its adherence to processes and procedures required for the safety of the workers at the work place including the environment.

To boost the effectiveness of the QMS, EMS and OHS,
To demonstrate the sensitiveness to the environment and commitment to safety by doing the right thing at the first time, as described in ISO 9001, ISO 14001 and AS/NZS 4801.
To reduce the manufacturing and operating costs and enhance Return on Investment (ROI) through implementation of QMS, EMS and OHS

Aside from above, any business can get a higher ROI by way of IMS which uses the advantage of similarities of ISO 9001, ISO 14001 and AS/NZS 4801. Also, it can minimize ambiguities and confusion amongst employees when implementing the QMS, EMS and OHS associated standards.

Latest statistics reveal that several institutions have successfully integrated partially or fully all the management systems. For example, automotive, electronics, steel, chemical and service (construction industry) industries have proven the effectiveness of IMS via improved ROI. Basically, they were capable to decrease operating costs, time required to implement the processes, complexity (or ambiguity) of the management systems, through IMS. Similarly, such companies were able to have higher employee satisfaction and moral by way of integrated or simplified strategy to defining function instructions or job descriptions and tasks or performance standards.

There are a number of rewards could be derived via implementation of an IMS in an organization:

Since QMS, EMS and OHS has similarities, all three can be simply combined to have common organizational goals and objectives;
Can have a harmonized and simplified management program in the organization; in essence, workers or staff can be provided with one set of clear instructions rather than multiple instructions that can lead to confusion and conflicts. Therefore, much documentation and reporting on each system can be minimized.
The training of employees can be streamlined under single system rather than multiple training required under a number of systems.
Optimum use of resources resulting from maintaining a single process for all activities required under IMS. In other words, staff training, document control, management review, corrective and preventive actions need only less time and effort compared to implementing multiple management systems.
Can enhance organizational performance in terms of reduced customer complaints, product non-conformities, accident, wellness and environmental related risks; similarly, it can reduce top quality related risks or issues as well.
It helps the organization to combine high quality, environmental and OHS objectives into the overarching corporate strategy.
It emphasise the top management and the staff at all levels to consider top quality, environment and safety with equal priority.
It puts in place a broad agenda for continual improvement of top quality, environmental and OHS systems.

In summing up, one can conclude that Integrated Management Method will allow any construction organization (or any other) to combine quality (AS/NZS ISO 9001), Environment (AS/NZS ISO14001) and Wellness and Safety (AS/NZS 4801) into a single management system. It will not just make the organization effective in terms of compliance on high quality, environmental and wellness & safety but additionally be able to improve its efficiency and productivity resulting in higher ROI.

ISO 90012008 Quality Management System

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ISO is abbreviation of International Organization for standardization, is quality management standard which is occurred by ISO. ISO 9001:2008 certificates betrays that product and services of organization is managed according to management system accepted by international and determines that assurance about quality of product and services always goes on.

ISO 9001:2008 is a standard which identifies effective quality management system. When organization meets requirements of this standard, it can take ISO 9001 certificate. This certificate shows that product and services are produced suitable to standard accepted by international. Standard was developed by ISO (International Organization for standardization) which central of it is in Switzerland at Geneva. More than 90 countries are member of ISO. Power of accreditation of certification bodies were given to committees of member countries. Different standards which are developed for similar Technologies in different countries and different Technologies, are named as -‘ technical obstacle for trade” and these standards are used against producers. Aim of ISO is to prepare recognized ISO 9000 quality management standards by international and to remove like these obstacles in front of trade. What is ISO 9000? : It is out – and-outer a standard which is to increase customer satisfaction and to establish, to develop quality management system and issued by ISO. What is ISO 9001:2008? : During establishing of quality management system applied necessary requirements which was identified, and it is dependency to certification audit. It is name of given certificate.

Parts of ISO 9001:2008 1. Scope 2. Normatif standard 3. Terms and definitions 4. Quality management system 4.1 General requirements 4.2 Documentation requirements 5. Management responsibility 5.1 Management Commitment 5.2 Customer focusing 5.3 Quality policy 5.4 Planning 5.5 Responsibility, power and communication 5.6 Management review 6. Resource management 6.1 Providing of resources 6.2 Human resources 6.3 Infrastructure 6.4 Work environment 7. Product realization 7.1 Plan of Product realization 7.2 Processes related customer 7.3 Design and develop 7.4 Purchasing 7.5 Providing of product and services 7.6 Control of monitoring and measurement tools 8. Measurement, analysis and improvement 8.1 General 8.2 Monitoring and measurement 8.3 Control of non-conformity product 8.4 Data analysis 8.5 Improvement

Benefits of ISO 9001:2008 Increasing of operation image in market (prestige) Providing of different from rivals in market actions Operation from benefit of certificate which is available in international (demonstrating of quality for export) Increasing of costumer satisfaction and costumer allegiance Decreasing of fault ratio, wastages, again operating Doing as effective of input, production and last control Providing easily in supplier selection, evaluation and following Providing easily in determining and distribution of powers and responsibilities inside operation Occurring of documentation (infrastructure) which makes standard of operation actions Occurring of infrastructure which keeps regularly records in the past Doing of situation analysis with data’s and statically measurements and making decision for future with analysis results Steping impotant in institutional way

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A Guidebook On Records Management On Construction Projects

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Several companies at the moment are applying ISO requirements to enhance the quality of their procedures. Each ISO standard includes a portion on document or records management, which, if not utilized when implementing the ISO process, would make the accreditation unacceptable.

Appropriate chapters of Australian requirements to construction projects are:

Clause 4.2.4 of AS/NZS ISO 9001:2008 Quality management systems requirements;
Clause 4.5.3 of AS/NZS 4801:2001 Occupational health and safety management systems; and
Clause 4.5.3 of AS/NZS 14001:2004 Environmental management systems requirements

In addition complying to Work Health and Safety (WHS) and ecological legislations necessitates the need to maintain suitable records so the corporation could defend against litigations.

So what exactly is record management and exactly how can it be put to use in compliance with ISO standards?

AS 4390 Part 1 describes record management (RM) as the discipline and organizational purpose of controlling records in order to satisfy operational company needs, responsibility specifications and community requirements.

An archive is recorded information, in all forms, consisting of info in computer systems, made or acquired and maintained by a company or person in the contract or the conduct of matters and saved as evidence of such action. It is recommended to control your papers and digital info simultaneously, not as separated entities. It’s still information no matter how is kept.

Inadequate documents and record-keeping can add up to, or maybe be critical in, responsibility problems, lost litigations cases on account of unavailability of data and lack of certification to Australian principles.

Regarding building undertakings a records management program is the whole process of determining, collecting, indexing, filing, storing and disposing of records. Records must present evidence of complying to specifications and efficient operation of management methods. Precise and well-kept records prove that an organisation is successfully handling the management systems.

On construction undertakings Project Managers are accountable for:

organising and looking after a record program for the project to comprise all records which may be utilized to provide goal evidence of conforming work and the efficiency of the management system
making sure documents are filed in locations that lower degeneration or damage and prevent loss
making certain documents are readable
making sure records are easily retrievable
making files available to the clients representative when expected.

Deciding what data to retain

Your management systems would detail what data are required to comply with the requirements, legislations and commitment paperwork; on the other hand perform the subsequent to determine what documents you have to keep:

Assess whatever requirements, which apply to your company and check out the record management aspect to determine how you have to comply;

Evaluate any WHS and environmental legislation, which connect with your organization and look at the records management component; and

Analyze your actual plan demands in regards to record-keeping specifications

Record storage intervals

Record maintenance durations for a variety of records depend on contract prerequisites and legal necessities.

The following pinpoints record maintenance periods of most of OHS records essential to legal prerequisites:

risk evaluations, if a written examination is needed:
– work in limited locations (5 years)
– Getting exposed to deadly components (5 years
potential issues needing atmospheric tracking or health surveillance (30 years).
restricted location entrance permit (for one month after entry)
announcements to WorkCover of the intention to use work connected with:
– lead risk work (30 years)
– prohibited or notifiable cancer causing materials (30 years)
staff exposed to forbidden or notifiable carcinogens (30 years)
outcome of atmospheric monitoring and health surveillance (30 years)
medical removing of staff members from lead risk function (5 years from the date of last entry)
notices of damages or ailments to WorkCover (5 years; 30 years when incidents involve deadly compounds)

Things to consider when choosing if distinct OHS documents and data ought to be kept (where there is no legal requirement to accomplish this) include:

the meaning of the related danger or situation
the complexity of the methods expected to manage pitfalls
precise project or plan requirements.

Carrying out records management in virtually any business, no mater how big or tiny, will enhance your quality management system. Your documents are the most essential section of your company and without these records you might disappear. Managing records will enhance not simply quality but will give you peace of mind knowing that you can protect on any litigation on relation to WHS and environmental legislation breaches.